Common Slide Formatting


Common Changes on Slides



So far, we were performaing changes on individual slides. If you need to format text, add a picture, or perform any other action on more than one slide, you can. There are two ways you can do this. One consists of using a special general slide we will review shortly.

To make a change to all slides on a presentation, right-click any slide and refer to the last three options of the context menu.


The Slides Color Scheme

A scheme is a series of pre-configured designs you can apply to a collection of objects in one step. Microsoft PowerPoint provides the Color Scheme. It presents a list of colors you can apply to all slides in one step. Seven lists have been created and you can choose any one of them. Alternatively, you can create you own list of colors and apply them to one or all slides.

To use the Color Scheme, on the main menu, you can click Format -> Slide Design... This would display the Slide Design window from where you can click Color Scheme... In the Apply a Color Scheme section of the window, you can click one of the items. If none of them suits you, you can click the Edit Color Schemes link. Click each item in the Scheme Colors section and click Change Color to change the color. Once you are ready with a scheme, to apply it to only the currently selected slide, click Apply. To apply the change to all slides, click Apply To All.

Practical Learning: Using a Color Scheme

  1. Open the Microsoft Windows Fundamentals1 presentation
  2. On the main menu, click Format -> Slide Design...
  3. In the Slide Design window, click Color Scheme...
  4. Under Apply A Color Scheme, click the design in the 1st column - 1st row
  5. In the Slide Design window, click Edit Color Schemes...
  6. In the Edit Color Scheme dialog box, click the Custom property page if necessary.
    Double-click the button on the left side of Text and line
  7. Click a dark blue color
  8. Click OK
  9. Click the Title Text button and click Change Color...
  10. Click a dark red color
  11. Click OK and click Apply
  12. Save the presentation

Slides Background

The background is the area that covers the whole slide. It is referred to as background because it stays in the back and it is positioned behind anything else in the slide. If you assign or change a presentation's design, a nicely formatted background is applied to the slides. You can change and design a slide's background anytime or change the presentation's design manually if none of the designs suits your particular needs.

To design a particular slides background, you should be in the Slides tab of the Normal view. Microsoft PowerPoint ships formatted lists of preset colors. You can use one of these or design your own from scratch.

Practical Learning: Painting the Slides Background

  1. If necessary, in the lower-left corner, click the Normal View button and click the Slides tab.
    On the main menu, click Format -> Background...
  2. From the Background dialog box, click the combo box and click Fill Effects...
  3. In the Colors section, click the One Color radio button
  4. Click the Color 1 combo box and select More Colors...
  5. From the Colors dialog box, in the Standard property page, click a dark blue color
  6. Click OK
  7. Under the Color 1 combo box, drag the thumb of the scroll bar to the right but without touching the arrow
  8. In the Shading Styles, click Horizontal
    In the Variants section, click the button in the 2nd column - 2nd row
  9. Click OK
  10. In the Background dialog box, click Apply To All

Format Painter

The Format Painter is one of the most thoughtful features of Microsoft Office. It allows you to copy a formatting of one object and apply that formatting to another object of the same category. For example, if allows you to copy the font characteristics applied on a portion of text to another portion of text of the same document.

To use Format Painter, first select the text or the object that holds your desired format, then click the Format Painter button on the Standard toolbar, and select the text or click the object on which you want to apply the formatting.

Practical Learning: Using the Format Painter

  1. Display the second slide. In the slide, triple-click The Central Processing Unit
  2. On the Formatting toolbar, click the Italic button to remove the italicized effect
  3. While the text is still selected, on the Standard toolbar, click the Format Painter button
  4. In the slide, select the The Monitor line. Notice that the same formatting has been applied
  5. On the main menu, click View -> Normal
  6. Triple-click The Keyboard to select the whole line
  7. On the main menu, click Format -> Bullets and Numbering...
  8. In the Bullets and Numbering dialog box, in the Bulleted property page, click Customize...
  9. In the Font combo box, select Wingdings 2
  10. In the list of characters, click the box at 7th column - 6th row
  11. Click OK
  12. Click the Color combo box and select More Colors
  13. Click Custom. Set the Color to Red=255, Green=155, Blue=100, and click OK
  14. Set the Size spin button to 95
  15. Click OK
  16. While The Keyboard text is still selected, on the main menu, click Format -> Font...
  17. Set the Font to Font = Verdana, Style = Bold, Size = 32, Color => More Colors => Custom => Red= 255, Green = 255, Blue = 155 => OK
  18. Click OK
  19. While The Keyboard text is still selected, on the Standard toolbar, double-click the Format Paint button Format Painter
  20. In the slide, select the The Monitor line followed by the The Mouse line
  21. On the Standard toolbar, click the Format Painter button to dismiss it
  22. Save the presentation

MOUS Topics

S25 Use the Format Painter
S36 Add graphical bullets

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